The Finance & Administration Manager's responsibilities are surely well defined, including covering all points of tasks one by one. However, few things that organizations often miss out on in the job description of a Finance & Administration Manager.
Unlocking the F&A Manager Role
Before going to the job
description, the following points are necessary to incorporate into his/her job
description's skills section.
Adaptability Skills:
The manager of Finance &
Administration should have a good sense of mind, including being well familiar with the
current market financials. He/she should have good adaptability skills to
determine the financial and expenses forecast.
Problem-Solving Ability:
A good manager should be able
to handle the situation with a deep understanding and have the ability to
settle the issue within time.
Be Motivated:
Although the Finance &
Administration job is thankless, managers need to be motivated all the time for
better performance.
Pressure Handling Skills:
The manager of Finance &
Administration should have knowledge about how to handle tough situations, either in financial matters or administrative matters, positively.
Below Are the Main Parts of the Job Description for Manager Finance & Administration.
Job Title:
Finance & Administration
Manager
Location:
The Manager Finance &
Administration should be placed in the Head Office to monitor all regional
financials, expense details, and budget positions
Reports to:
The Manager of Finance &
Administration should technically report to the Director of Finance and
administratively to the Chief Executive Officer.
Direct Reporters:
Finance & Admin staff
Job Purpose:
PRINCIPAL RESPONSIBILITIES:
Close liaison and work with
the audit team for undertaking an annual audit of all accounts.
Ensure proper and timely
accounting of all fund receipts and disbursements.
Prepare cash requests for the
donors and submit timely reports as required by the donors.
Preparation of annual budget
for the sub-offices - for each sector and administration:
Review expenditure and budgets
Verification of stores and
maintaining relations with banks and suppliers:
Assist and support the supervisor
for statutory, management, donor, or special audits.
Review the payment request as
per the approved budget.
Reconciliation of cash and
bank balances and accounts:
Preparation of staff salary
and allowances, and other payments:
Check bills against supporting
documents for mathematical accuracy and prepare covering vouchers.
Prepare cheques against
approved vouchers and arrange dispatch.
Ensure timely and accurate
follow-up of financial information data to all relevant departments.
Maintain adherence to the admin
and personnel policies
Ensure timely and accurate
payments to employees and third parties.
Identify training &
development needs of Finance and Admin staff and arrange required inputs.
Ensure maintenance and update
of the Human Resource Information System for the sub-offices
Recruitment & termination
of casual and part-time staff with the consultation of the supervisor:
Maintenance of fixed asset
records, including MV logbooks and history records:
Procurement of office
equipment and furniture, and office supplies/stationery:
Compliance with documentation
and reporting requirements specified by jobholders
Any other responsibilities
allocated to the jobholder?
MINIMUM JOB QUALIFICATION:
Education
MBA Finance/Bachelor of Commerce
Related Work Experience
& Training
Minimum 5 years of diverse and practical experience
Special Skills Required:
Strong accounting and admin
skills
Familiar with financial
management
Know-how about donor report
parameters
Knowledge of accounting packages
Age Limit / Physical
Fitness / Other factors
Maximum 45 or a minimum of 25
years of age.
Able to stay a long time in the office
Job Opportunity
MANAGER FINANCE
The Asian Development Programme seeks applications from qualified candidates to fill the following position:
Job Title: Manager, Finance
Position Summary:
Ensure proper and timely
accounting of all funds, receipts, and disbursements
Prepare cash requests for the
donors and submit timely reports as required by the donors. Preparation of
budget, cash flows, and expenditure reports
Monitor timely and accurate payments to staff, suppliers, and contractors
The candidate should have:
Completed ICMA, having two
years of experience or part-qualified ICMA/CA with five years of experience
Ability to work on computer-based accounting packages
ADB is an equal opportunity employer, and women are particularly encouraged to apply. Preference will be given to applicants from the program area.
Interested candidates are
invited to submit their detailed CVs along with a cover letter within 15 days
of this advertisement to the following address. Only shortlisted candidates
will be contacted.
Frequently Asked Questions
What are the core
responsibilities of an F&A Manager?
An F&A Manager oversees financial reporting, budgeting, forecasting, and compliance. They're
also heavily involved in financial analysis, cost control, and strategic
financial planning to support business objectives.
What qualifications and experience are usually required for this role?
Most F&A Manager positions
require a bachelor's degree in finance, accounting, or a related field, often
coupled with professional certifications like ACCA, CIMA, or ACA. Significant
experience in financial management, including team leadership, is also highly
valued.
How does an F&A Manager contribute to a company's overall success?
An F&A Manager is crucial
for ensuring financial health and stability. By providing accurate financial
insights, managing budgets effectively, and ensuring compliance, they enable
informed decision-making, optimize resource allocation, and ultimately drive
profitability and sustainable growth for the organization.
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