Monitoring and Evaluation Officer Job Description in NGO

The monitoring and evaluation officer is responsible for reviewing all project activities from start to finish and maintaining activity progress in monitoring formats, including work progress indicators. 

Secondly, M&EO conducts a critical and in-depth monitoring process, ensuring that all project activities are performed correctly and under the parameters set in the project initiation proposal.  

 

The key tasks and responsibilities of monitoring and evaluation officers are mentioned one by one below.  Hope it will give you enough knowledge regarding the monitoring and evaluation process and what things you need to adapt to get perfect indicators of project activities. 

 

COMPLETE JOB DESCRIPTION OF M&E OFFICER IN NGO:

JOB TITLE:                     MONITORING & EVALUATION OFFICER.

JOB LOCATION:            THE POSITION IS BASED IN THE CORE OFFICE.

REPORTING LINE:        ADMINISTRATIVE FIELD MANAGER

FUNCTIONAL:              THE MONITORING & EVALUATION MANAGER

 

JOB PURPOSE:

To monitor and evaluate the entire ongoing project activities and conduct impact studies across the field area.  

 

Conduct and coordinate economic impact analysis and economic research related to the program interventions and issues at the program level. Function as a resource person to regional M&E on economic and cost/benefit analysis work.  

 

Support and help identify research themes for assessing the impact of programs. Develop participatory monitoring and evaluation of ongoing activities. 

 

PRINCIPAL RESPONSIBILITIES:

Facilitate all the sectoral heads in preparing the annual planning documents and Logical Frame Analysis.

 

Collect progress data from all sections and compile it in a standard format, and produce all quarterly progress reports, including assisting the line manager to produce annual progress reports for donors.

 

Ensure annual planning, budgeting, and reporting systems. Lead in conducting internal & external monitoring and evaluation reports on a timely basis (annual reviews and other reports. 

 

Lead in conducting a socio-economic analysis of the project interventions and preparing a project proposal for funding. Do liaison with donors and funding agencies, and visitors. 

 

Provide technical support to project staff in conducting research and impact studies, surveys, and evaluations of the project activities.  

 

Identify and arrange training courses and develop inputs for monitoring & evaluating staff. Lead in organizing a capacity-building training course on socio-economic research and impact analysis for sectoral staff.  

 

Visit the project area and collect the progress indicators through the monitoring process. Write progress cases and impact studies of the interventions of the project progression.

 

Arrange monthly or quarterly progress review meetings with different section heads. Prepare a cost-benefit analysis of program interventions. 

 

Assist line managers and provide field data to write project proposals. Develop a checklist for monitoring activities, and conduct process monitoring of ongoing activities. 

 

Facilitate donor missions and visits to other development agencies. Train enumerators in the case of in-house studies/surveys, including pre-testing of tools developed for such studies.

 

Develop a plan and design training courses in socio-economic research for the sectoral staff of the field office. Design and conduct farm & household income and expenditure surveys across the program periodically. Analyze and disseminate the results of surveys for programming.

 

Design a comprehensive MIS on the results, outputs, activities, and inputs of the program and other projects at the field level.  

 

Train and assist regional monitoring assistants and sector staff on the data collection formats and data collection process, ensure that field sector staff provide data to update the MIS, and send the field data to the MIS officer at the head office.

 

Design and develop monitoring and evaluation systems and a holistic database for all the baseline and impact surveys and results drawn from the surveys at the field level. Monitor and evaluate the effects of ongoing programs from an economic perspective.  

 

This should be done using the logical framework analysis and other reporting indicators as reference points. Maintain the database at the field office level. Support the technical line manager in organizing learning events and workshops for respective project sections to document lessons learned. Assist sectoral staff in designing and conducting research and case studies. 

 

MINIMUM JOB QUALIFICATION:

Master’s in relevant social Science (with a strong background in Economics, Statistics, Econometrics, and Mathematics, preferably in economics 

 

Related Work Experience & Training: 

Minimum 2 to 3 years of work experience in the relevant field. 

 

Special Skills Required:

Strong analytical, writing, and presentation skills

Computer Skills: Microsoft Office

Ability to Work Under Pressure

work independently as well as a team player

Quantitative & qualitative analytical skills

Fluent in English and other national languages

Must have complete computer operation skills 

 

Minimum Age Limit:

25 and above 

 

Frequently Ask Questions

What Are the Key Skills of M&E Officers?

Monitoring and evaluation are essential scientific methodologies to document the project's progress and effectiveness.  

 

Effective project monitoring allows a project team to make appropriate decisions on a day-to-day basis and ensures that projects are carried out as planned and modified when necessary. 

 

Essential Skills M&E Officer Should Have:

Demonstrated ability to liaise and negotiate with government and social partners. Ability to perform a variety of conceptual analyses required for the formulation, administration, and evaluation of projects. Should have excellent analytical skills and the ability to work in a team, and good interpersonal skills. 

 

What Are Core Monitoring Skills?

To master the monitoring and controlling processes, you need cross-cutting skills that help you gather, analyze, organize, and communicate information. You will also need to employ problem-solving skills as well as stakeholder management, and decision-making skills. 

 

Importance of Monitoring Skills:

At the program level, the purpose of monitoring and evaluation is to track implementation and outputs systematically and measure the effectiveness of programs. It helps determine exactly when a program is on track and when changes may be needed. 

 

Seven Types of Monitoring to Get You Started:

Process monitoring. This is often referred to as 'activity monitoring.

Compliance monitoring

Context monitoring

Beneficiary monitoring

Financial monitoring

Organizational monitoring

Result monitoring